Rules
Develop rulebook or make changes to current rules
Make copies and distribute to committee people and potential contestants
Applications
Make any necessary changes to information asked
Copy applications
Information letter (dates, locations, times, etc.)
Mail to contestants
Advertising
Develop flyers/pamphlets
Copy flyers/pamphlets and distribute
* Former and potential contestants
* Feed stores, western stores, other locations
* Surrounding pageant committees
Pageant Location
Sleeping rooms
Banquet facility for meals, speeches, etc. if needed
Interview location
Modeling location
Arena for horsemanship
Schedule
Interviews
Test
Orientation
Opening ceremony practice
Modeling practice
Speeches and impromptu questions
Modeling with or without meal
Horsemanship
Coronation
Public appearances at sponsors
Awards
Secure sponsors for awards
* Queen
* Banner
* Tiara
* 1st Runner-up
* 2nd Runner-up
* Horsemanship
* Congeniality
* Speech
* Appearance
* Personality
Compile list of thank-you addresses for winners and participants
Personalize awards (monogramming, engraving, etc)
Assemble awards for easy distribution
Display for awards at pageant activities
Gift Bags
Write to potential sponsors
* Contestants
* Judges
Assemble bags
Group thank-you for contestant gifts
Judges
Secure judges for event
Prepare score sheets
Welcome/expectation letter
Thank-you note
Pens
Clipboards for horsemanship
Judges Packets
* Copy of each contestant's application
* Copy of rulebook
* Schedules
* Copy of horsemanship patterns
* Score sheets
Miscellaneous
Mail entry confirmation letters
* Pageant schedule
* Horsemanship patterns if needed
* Information on stalling, lodging, passes, etc.
Develop impromptu questions
Develop pageant program
* Copy pageant program
Develop and print test
Contact persons regarding rodeo program and appearances
Arrange for photographer/videographer
Flags for grand entry/opening ceremony
Contestant information sheets for announcer
Passes for contestants and parents
Secure chaperones and transportation if needed
Follow-up
Send score sheets/comments to contestants
Develop and send evaluation forms to contestants and judges
"Thank you for competing" letter
Thank you addresses
Press releases to local papers and magazines
Miscellaneous thank you's to supporters/helpers
Gift bag thank you's
Prepare report for committee
Other Activities
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________
__________________________________________________ |
